Terms & Conditions

What MyDeps is for

MyDeps is a tool for choir singers and musical directors to organise dep bookings for performances and rehearsals. Singers can create a profile, list their voice parts, choir memberships, bookable cities and a short bio. Directors can create bookings, set the required voice parts, and invite singers in priority order.

Account eligibility and conduct

You must be at least 18 years old to use MyDeps, and you must have the legal right to work and provide freelance musical services in the UK (see "Right to work in the UK" below). By creating an account you confirm that you meet both requirements. If we discover that an account was created by someone under 18, we may suspend or delete the account and any associated data.

You must provide accurate information when you sign up. Only create one account per person. You agree to use MyDeps in good faith: be truthful in your profile, respond to invitations in a timely manner, and only accept events you genuinely intend to attend.

Showing up

When you accept an event, you are making a commitment to the director and the other singers. Please treat that commitment seriously. If your circumstances change, withdraw as early as possible so a replacement can be found quickly.

Financial liability

MyDeps is a booking coordination tool, not a payment processor or employment service. We do not handle, guarantee or mediate any fees, expenses or payments between directors and singers. Any financial arrangement — including gig fees, travel expenses, cancellation charges or no-show penalties — is entirely between the director and the singer.

By using MyDeps you agree that we are not liable for any loss, disputed payment, unpaid fee or financial harm arising from a booking arranged through the platform. If you accept an event, you are responsible for honouring whatever financial terms you have agreed directly with the director.

Safeguarding and vetting

MyDeps is an introduction and scheduling tool only. We do not vet, screen, reference-check, interview or verify any user. We do not carry out or verify DBS checks, identity checks, right-to-work checks, qualifications, or any other background check, and we do not verify anything a user states in their profile.

Where a booking involves children or vulnerable adults, the choir, church, cathedral, college, venue or director engaging the singer is the responsible organisation. They are solely responsible for their own safeguarding policy, for any DBS or equivalent checks required, for supervision and chaperoning, and for satisfying themselves that any singer they book is suitable for the engagement. Directors must not rely on MyDeps as any form of vetting.

Singers are responsible for holding any checks or clearances a particular engagement requires and for complying with the safeguarding policy of the organisation they are singing for.

To the fullest extent permitted by law, MyDeps accepts no liability for safeguarding matters, for the conduct of any user, or for any harm arising from an engagement arranged through the platform. Safeguarding concerns should be raised with the responsible organisation and, where appropriate, the police or the relevant local authority. You can also report an account to us at admin@mydeps.co.uk.

Right to work in the UK

By creating an account or offering your services through MyDeps, you warrant that you have the valid legal right to work and to provide freelance musical services in the United Kingdom.

You agree to provide evidence of that right — such as a valid passport, visa or Home Office share code — directly to the hiring director, choir or organisation whenever they ask, before an engagement. If your right-to-work status changes or expires, you must stop accepting engagements immediately and update your account. We may suspend or delete accounts that breach this requirement.

MyDeps is an introduction and scheduling tool. It is not an employer, employment agency or employment business, and it does not carry out statutory right-to-work checks on anyone's behalf. Choirs, musical directors and engaging institutions remain solely responsible for meeting their own legal obligations, including any right-to-work verification, before engaging or paying any singer. To the fullest extent permitted by law, MyDeps accepts no liability arising from a user's right-to-work status or from an organisation's failure to carry out these checks.

Reputation and negligent use

MyDeps works best when everyone is reliable. Repeatedly accepting events and not showing up, ignoring invitations after accepting, or otherwise using the platform negligently may harm your standing with directors and with the platform. We may restrict accounts where this behaviour is reported and confirmed.

Reported accounts

If another user reports your account as fake, misleading or abusive, we will investigate. We may lock or delete accounts found to be in breach of these terms. Locked email addresses may also be blocked from creating new accounts.

Data and privacy

MyDeps shares only the profile information you choose to make discoverable: your name, profile photo, bookable cities, voice parts, choir memberships and "About me" text. Your email address is not shared with other users unless you are acting as a director and need to be contactable by the singers you have booked.

The unavailability information you add to your calendar — whether whole days or specific parts of a day — is shared with directors and organisers of bookings you are part of. They can see when you are marked unavailable so the waterfall invitation system can skip you on those dates. You can stop being offered clashing dates while still keeping the invitation open by turning on "Still tell me about dates I've marked unavailable" in your calendar settings.

You can control your discoverability in your profile settings. When discoverability is off, your profile will not appear in singer searches, but any existing invitations and events you have already accepted remain in place so your commitments stand.

GDPR and your rights

We process your personal data only for the purpose of running the MyDeps service. You have the right to access, correct or delete your personal data. To request deletion of your account and associated data, email admin@mydeps.co.uk.

This page describes the current practices of the MyDeps operator. It is not a legal certification, audit statement or guaranteed interpretation of data-protection law.

Changes and contact

These terms may be updated from time to time. Continued use of MyDeps after changes means you accept the updated terms. If you have questions, feedback or need to report an issue, contact admin@mydeps.co.uk.